Board Meetings

Publication of Public Notice

ANNUAL PUBLICATION OF PUBLIC NOTICE

 

REGULATIONS OF AZTEC MUNICIPAL SCHOOLS

SAN JUAN COUNTY, NEW MEXICO

 

 

Until such a time as the School Board Policies are appropriately amended or repealed by additional resolution of the Board, the following notice of public meetings shall constitute reasonable notice as required by Section 10-15-1 through 10-15-4 NMSA, 1978 Compilation:

 

Regular Meetings

The Board shall conduct a Regular Meeting on the second Thursday of each month except for July 2018 when the meeting will be held on the third Monday, August 2018 and November 2018 when the meeting will be held on the third Thursday of the month and February 2019 and March 2019 when the meeting will be held on the second Tuesday of the month in the Board Room of the District Central Office Building, 1118 W. Aztec Boulevard, Aztec, New Mexico 87410.  The meeting will begin at 6:00 p.m.  Notice of the Board’s schedule of Regular Meetings shall be affected by publication of this Notice within thirty days of its adoption no less than once in a newspaper of general circulation in the District and by transmittal to FCC licensed broadcast stations that have provided a written request for such notice.  Any changes from the schedule will be published in a newspaper of general circulation in the District at least three (3) days prior to the meeting.

 

Special Meetings

Special Meetings of the Board shall be published in a newspaper of general circulation in the District at least once prior to the holding of the Special Meeting and posted at the District Central Office Building, 1118 W. Aztec Boulevard, Aztec, New Mexico 87410, at least three (3) days prior to the time stated for the meeting to convene.  The place of meeting, if other than the Board Room of the District Central Office Building, will be included in the notice.

 

Emergency Meetings

Emergency Meetings shall be published, if possible, in a newspaper of general circulation at least three hours prior to said meetings, and all news media shall be notified of emergency meetings, but not limited to radio and television stations.  Place of meeting, if other than the Board Room of the District Central Office Building, will be included in the notice.

 

Executive Meetings

Executive Meetings that are held by the Board of Education will comply with the regulations in Section 10-15-1 through 10-15-4, NMSA, 1978 Compilation.

 

Any FCC licensed broadcast stations requesting meetings notification in writing shall be given formal notice.

 

Approved at the regular meeting of June 14, 2018.

Frequency and Purpose of Meetings

The Board meets the second Thursday of every month to transact all business at official meetings of the Board. These may be either regular or special meetings,

Every meeting of the Board, regular or special, shall be open to the public except for an executive session that is held in accordance with state law. A “meeting” is defined as the gathering of a quorum of members of a public body to propose or take legal action, including any deliberations with respect to such action, that has been properly noticed, pursuant to law.

Every regular meeting of the Board shall be open to the public to listen and observe the actions of the Board.

Board Meeting and Training Schedule

The Board shall conduct a Regular Meeting on the second Thursday of each month except for July 2017 when the meeting will be held on the first Thursday of the month and for August 2017 and February 2018 when the meeting will be held on the third Thursday of the month in the Board Room of the District Central Office Building, 1118 W. Aztec Boulevard, Aztec, New Mexico 87410.  The meeting will begin at 6:00 p.m. Any changes from the schedule will be published in a newspaper of general circulation in the District at least three (3) days prior to the meeting.

 

  • Leaders Retreat - July 13-15, 2018 - Taos, NM
  • July 16, 2018*
  • August 16, 2018**
  • September 13, 2018
  • Fall Region One Meeting - October 3, 2018 - Central, NM
  • October 11, 2018
  • November 15, 2018
  • NMSBA Convention - December 7-8, 2018 - Albuquerque - Embassy Suites
  • December 13, 2018 
  • January 10, 2019
  • NMSBA Institute - February 21-23, 2019 - Santa Fe, NM - El Dorado Hotel
  • February 12, 2019***
  • March 12, 2019
  • The National School Boards Association National Conference - March 30 - April 1, 2019 - Philadelphia, PA
  • Spring Region I Meeting - April ?, 2019 - Location TBD
  • April 11, 2019
  • May 9, 2019
  • The Law Conference - June 6-8, 2019 - Location TBD
  • June 13, 2019
* First Thursday of the month
** Third Thursday of the month

Citizen Input at Meetings

 

All regular and special meetings of the Board shall be open to the public.  The Board invites the viewpoints of citizens throughout the District, and considers the responsible presentation of these viewpoints vital to the efficient operation of the District. Therefore, the Board will permit individuals to address the Board on items that are considered for action in the agenda The Board also recognizes its responsibility for the proper governance of the schools and therefore the need to conduct its business in an orderly and efficient manner. The Board therefore establishes the following procedures to receive input from citizens of the District:

  • Any individual desiring to address the Board shall complete a form (Request to Address Board) and give this form to the Superintendent prior to the start of the Board meeting.
  • The Board President shall be responsible for recognizing speakers, maintaining proper order and adhering to any time limit set.
  • Questions of fact asked by the public shall, when appropriate, be answered by the President or referred to the Superintendent for reply.  No action or discussion shall transpire among Board members regarding such questions or comments. Questions requiring investigation shall be referred to the Superintendent for later report to the Board. Questions or comments on matters that are currently under legal review will not receive a response.
  • If considered necessary, the President shall set a time limit on the length of the comment period. In order to ensure that each individual has an opportunity to address the Board, the President may also set a time limit for individual speakers based upon the length of the comment period and number of requests received.
  • Members of the public may be recognized by the President to assist the Board with information for the conduct of its official business.
  • Personal attacks upon Board members, staff personnel, or other persons in attendance or absent by individuals who address the Board are discouraged. Presenters are cautioned that statements or representations concerning others that convey an unjustly unfavorable impression may subject the presenter to civil action for defamation.  Policies KE, KEB, KEC, and KED are provided by the Board for disposition of legitimate complaints, including those involving individuals.